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FAQs

What is a Mobility Partnership (MP)?

Mobility Partnerships are bilateral cooperation frameworks under the EU’s Global Approach for Migration and Mobility (GAMM). They offer a political framework for comprehensive, enhanced and tailor-made dialogue and cooperation with partner countries covering all four GAMM objectives, legal migration and mobility, irregular migration and trafficking in human beings, international protection and asylum policy, and maximising the development impact of migration and mobility. Each MP typically includes a set of targets and commitments as well as a package of specific support measures offered by the EU and interested Member States. MPs address mobility issues, including where appropriate visa issues, as well as the need to facilitate return and readmission of irregular migrants. 

Nine Mobility Partnerships have been signed so far with Cape Verde, Moldova, Georgia, Armenia, Morocco, Azerbaijan, Tunisia, Jordan and Belarus.

What is a Common Agenda for Migration and Mobility (CAMM)? 

Similarly to MPs, Common Agendas for Migration and Mobility offer a political framework for comprehensive, enhanced and tailor-made dialogue and cooperation with partner countries (covering all four GAMM objectives). However, there are two particular differences to MPs. Establishing a MP would include the negotiation of visa facilitation and readmission agreements, whereas a CAMM would not. In addition, a MP is mainly used vis-à-vis neighbourhood countries, whereas a CAMM is mainly used for cooperation with other third countries.

Three Common Agendas on Migration and Mobility (CAMMs) have been signed with Ethiopia, Nigeria and India.

Which other cooperation frameworks on migration may be supported through MPF Actions under MPF III?

With the adoption of the EU Partnership Framework in 2016, migration and mobility has become embedded in the broader context of EU external relations and encompasses dialogues with third countries, including in the form of Terms of Reference and Migration and Mobility Dialogues. They represent the framework for mutual commitments and project initiatives covering mobility, migration and asylum, including agreements on visa facilitation and readmission.

The Migration Partnership Framework launched in 2016 aims to set a new results-oriented framework to mobilise and focus EU action and resources in the external work of managing migration. Since then, migration has become a central consideration in EU’s external relations and long-term cooperation. It has facilitated a closer, deeper and more ambitious strategic engagement and cooperation with partner countries on migration.

Terms of Reference have been agreed with Egypt and Iran, while with China negotiations on Visa Facilitation and Readmission agreements are integrated in the framework of the Mobility and Migration Dialogue.

What are pilot projects on legal migration?

In September 2017 the European Commission published the Communication on the Delivery of the European Agenda on Migration which assesses the impact of the measures put in place since 2015 and proposes new modalities and priorities to deliver the Agenda on Migration in relation to various thematic areas, including pilot projects on legal migration in selected partner countries. 

Building on MPF experience in enhancing dialogue on migration and mobility, a dedicated call for Pilot Projects has been published for actions that aim at testing modalities of cooperation in the area of legal and labour migration between EU Member States and selected partner countries. They seek to offer safe and legal pathways as alternatives to irregular migration all while contributing to address labour shortage gaps in EU MS and are financed within the scope of the Asylum, Migration and Integration Fund (AMIF).

To date, four Pilot Projects have been granted in this context thorough the MPF and are ongoing.

Who is funding the MPF? 

The MPF is funded by the European Commission’s Directorate General for Migration and Home Affairs through the Asylum, Migration and Integration Fund (AMIF), the Internal Security Fund for Police Cooperation (ISF-Police) and the Internal Security Fund for Borders and Visa (ISF-Borders). 

How much money is currently available for funding actions under the MPF?

The total amount available for the MPF 2020 Call for Proposals is €15.756.488 of which €15.145.141 from AMIF, €154.935 from ISF Police and €456.412 ISF Borders and Visa. 

Further, €526.463,30 remain available to address police cooperation under ISF Police though MPF II (MP/CAMM Call published in 2018). 

The relevant source of funding is determined by the topic of a proposed action.

How long has the MPF existed and how long is it planned to last?

The first phase of MPF was launched in January 2016. Based on the success of the first phase, the project has broadened its scope in 2018 with the opening of a dedicated call for proposals for pilot projects on legal migration.

The MPF has entered its third phase in 2020 and will continue to position itself as a bridge builder between EU MS and partner countries. Funding currently available through the MPF call for proposals is available for action implementation until August 2023, while provisions last.

How often are MPF calls for proposals published?

To date, the MPF has published calls for proposals in 2016, 2018 and 2020. Funding currently available through call for proposals is available for action implementation until August 2023, while provisions last.

Are there MPF contact points in the EU Member States?

To date MPF Focal Points have been appointed with central government bodies (mostly Ministries of Interior and Ministries of Foreign Affairs) in 20 EU Member States (Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Greece, Hungary, Italy, Lithuania, Latvia, Malta, The Netherlands, Poland, Portugal, Romania, Sweden and Slovakia). It is recommended to inform them of any plans to apply for funding under the MPF.

Is there a list or examples of MPF funded projects that can be consulted?

You can find more information on completed and ongoing MPF Actions and Pilot Projects here.

Is it possible to apply for an Action involving more than one fund (AMIF, ISF-Police, ISF-Borders and Visa)?

No, this is not possible. Applicants must select a source of funding corresponding to the topic of their proposed action and check the respective box in the appropriate Application Form.

When and where are updates published on the remaining available amounts under each fund (AMIF, ISF-Police, ISF-Borders and Visa)?

Updates on the remaining amounts under each fund will be regularly shared on the MPF Website.

Would the financing of EU Member States’ actions under MPF come from allocations to their national programmes within the AMIF, ISF-Police, ISF-Borders and Visa Funds?

No, funding of actions implemented under MPF comes from the allocations for Union actions.

What does 95% co-financing rate mean? Which are the eligible funding sources for the remaining part of the budget not covered by MPF?

Each Action can receive a maximum contribution of 95% of its total eligible costs. Thus, the total requested funding cannot exceed 95% of the total eligible costs of the project. The remaining 5% has to be covered by the beneficiaries and may take the form of:

  • beneficiary's own resources (in-kind contributions are accepted as co-financing); or
  • financial contributions from third parties.

Can MPF fund activities retroactively?

No grant may be awarded retroactively for activities already started or completed. Unless specifically agreed, eligible costs may not have been incurred prior to the date of signature of the grant contract.

Is there a minimum or maximum amount of funding that may be granted for one MPF Action?

There is currently no fixed maximum ceiling for Action budget size, but cost-efficiency is a key evaluation criteria for MPF Actions.  In order to be eligible for a grant, applications must seek EU co-funding of €50.000 or more.

Which types of organisations can apply for funding under the MPF?

Only legal persons are eligible as applicants under the MPF. Applications from natural persons are not eligible.

Main applicants must be a public body of an EU MS, an EU MS organisation or an international organisation (IO).

Co-applicants may be public bodies of a partner country, public bodies of the same or another EU MS, international organisations (IOs), non-governmental organisations (NGOs) and other private law bodies, established in the EU or in partner countries that cooperate with EU MS in the implementation of migration-related actions, working on a non-profit basis.

In the case of actions supporting the implementation of a MP, only public bodies or IOs working in countries that have signed the respective MP shall be eligible.

Please consult section 3 of the Guidelines for a Restricted Call for Proposals with an Open Deadline for more details and supporting documentation to be submitted with the application.

Are for-profit companies eligible to apply?

No, only organisations working on a non-profit basis are eligible to receive funding under MPF.

Are research institutes or universities eligible to apply?

Yes, research institutes and universities may be eligible if they have the status of a public body in the country where they are located.  

Which partner countries can be targeted by actions funded under the MPF?

For remaining available funding under MPF II (MP/CAMM Call for Proposals), actions should target MP and/or CAMM countries to be eligible. So far, these are: Moldova, Cape Verde, Georgia, Armenia, Morocco, Azerbaijan, Tunisia, Jordan and Belarus. CAMMs have been signed with Nigeria, Ethiopia and India.

In the case of the MPF III Call for Proposals, Strand A, actions may target MP or CAMM countries, or countries that have been engaged in other forms of migration dialogues with the EU (such as Terms of Reference currently in place with Iran and Egypt) to be eligible.

In the case of MPF III under Strand D (pilot projects on legal migration), the eligible geographical scope will be assessed on a case-by-case basis, taking into account the overall level of cooperation with the EU on migration. 

What is the difference between a co-applicant and another type of partner in the project?

A co-applicant can formally exercise responsibility for work packages and activities, based on the individual working agreement between the applicant parties and in line with provisions in the grant contract. Independently of the presence or status of a possible co-applicant, the main legal responsibility for the implementation of an action funded under MPF will remain with the main applicant. While the main applicant organisation will remain the main interlocutor for ICMPD, MPF encourages the involvement of co-applicants in a joint proposal to foster cooperation between EU MS and partner countries outside the EU.  

Do we have to sign a consortium or partnership agreement before applying?

While a Partnership Agreement between the Applicant and Co-Applicant(s) is not required, MPF strongly encourages the formalisation of roles and responsibilities at the latest by the time a grant contract is signed. Prior to that, the identification of the priorities addressed in the grant application should be completed jointly by the applying EU MS and the respective partner country. The involvement of the partner country and foreseen cooperation mechanisms among all involved entities should be described in the Grant Application Form.

What are exclusion criteria for participation in MPF calls for proposals?

Organisations can be excluded from participation in the MPF Call for Proposals if:

  • They are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
  • They or persons having powers of representation, decision making or control over them have been convicted of an offence concerning their professional conduct by a judgment of a competent authority of an EU MS which has the force of res judicata;
  • They have been guilty of proven grave professional misconduct;
  • They are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of Belgium or those of the country where the Action is to be implemented;
  • They or persons having powers of representation, decision making or control over them have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such an illegal activity is detrimental to the Union's financial interests;
  • They are currently subject to an administrative penalty for: being guilty of misrepresentation in supplying the information required by the EC as a condition of participation in a procurement or grant award procedure or for failing to supply this information; or having been declared to be in serious breach of its obligations under grant agreements or contracts financed by the Union's budget.

In addition, applicants will not be granted financial assistance if, in the course of the grant award procedure, one of the above criteria become a reality for them, or if they:

  • are subject to a conflict of interest in connection with the Action;
  • are guilty of misrepresentation in supplying the information required by the EC as a condition of participation in the grant award procedure or fail to supply this information;

Administrative and financial penalties may be imposed on Applicants and possible Co-Applicants who are guilty of misrepresentation.

What type of activities can be funded under MPF?

If a proposal is in line with the objectives of the call for proposals (see sections 5.1 and 6.1. of the Guidelines for MPF III, and 3.1 for MPF II Guidelines) the following activities could be considered eligible:

  • Assistance to partner country policy and legal frameworks for migration and mobility, as well as migration dialogues with the EU and its MS;
  • Review and development of legislation, policy documents/strategies, action plans, policy tools and instruments, standard operating procedures, etc.;
  • Capacity-building of partner country authorities through the deployment of experts (mainly from EU MS, other MP/CAMM countries, others);
  • Development and implementation of training sessions, training materials and training curricula, exchange of personnel;
  • Provision of services to support third-country nationals via pre-departure and/or post-arrival measures (e.g. language courses, vocational training, temporary accommodation, in-kind support to business activities, etc.);
  • Purchase of specific equipment which would be indispensable in relation to the abovementioned capacity building support and training;
  • Design and implementation of information and awareness raising activities;
  • Organisation of conferences and expert meetings;
  • Studies, reviews and mappings;
  • Evaluations and monitoring activities.

Please consult the Guidelines for MPF III and MPF II for detailed descriptions of eligible activities in line with the thematic focus of the action and respective funding source.

Which activities are ineligible? 

  • Remuneration of final beneficiaries involved in temporary employment;
  • In-cash reintegration support to returnees.

Can academic mobility (and related fees) be considered eligible for funding in the context of a pilot project on legal migration?

Pilot projects on legal migration explicitly focus on facilitating labour migration schemes. Yet, academic training may be able to contribute to addressing labour shortages and filling skills gaps in both EU and third countries. Academic mobility is therefore not excluded from eligibility and could be considered for funding in project proposals under MPF III.

Which action activities may be subcontracted?

Subcontracting of activities is subject to special rules:

  • it may only cover the implementation of a limited part of the action;
  • it must be justified as regards to the nature of the action and what is necessary for its implementation;
  • it must be clearly stated in the proposal;
  • the beneficiaries must ensure the best value for money and avoid any conflict of interest.

Core tasks of the project may not be subcontracted. The coordinator may not subcontract, or delegate to the other beneficiaries, any part of its tasks (including project management tasks). For more details, please consult Article 1.6 of the General Conditions of MPF Grant Contracts.

When can activities take place? What is the applicable action implementation period?

The implementation period of any action awarded can currently not go beyond 31 August 2023.

The starting date included in the Grant Application Form is indicative as the Action will start:

  • The day following that on which the second of the two Parties signs the Grant Contract; or
  • At a later date (to be specified in the Grant Contract).

I have a project idea and think it fits MPF purpose and eligibility criteria. What do I do next? What are the steps towards submitting a proposal?

After having consulted with relevant partners, please contact mpf@icmpd.org with a rough outline of your idea and the partnership. The MPF team will be in touch to discuss your idea, its feasibility and relevant next steps.

Is it obligatory to submit a concept note?

It is not obligatory but it may be useful to think of a structured way of putting the action idea on paper. The MPF team may advise you on the recommended use of a format. Feel free to contact us at mpf@icmpd.org.

In what cases should an entity provide a letter of support from a relevant central authority?

For pilot projects on legal migration (Strand D, MPF III), a letter of support is required when an applicant is not a central governmental body.

Where can the Application Package be found?

The Application Package for MPF III can be downloaded here.

For applications for MPF II (ISF Police) can be found here.

In which language should the application form be filled in?

The application form should be submitted in English.

How can one submit an application? In which format should the application package be submitted?

Applications can only be submitted through the MPF Website online submission tool. Please submit a signed and scanned version in pdf as well as excel and word files to facilitate further processing of the data. Upon successful upload of the application, you will receive an upload confirmation.

Can the application form be electronically signed?

No, only handwritten signatures will be accepted.

How to indicate the costs of a part-time position in the Budget for the Action?

The unit rate always remains 100% of the staff costs. The number of units is adjusted according to the percentage allocated under the project. The percentage of time allocated should be indicated alongside the description of the item.

What typology of staff can be allocated under the heading "Human Resources"?

Only staff directly employed by the Beneficiary(ies) can be allocated under the budget line. Other staff not directly employed by the Beneficiary(ies) are allocated under the budget line “6. Other”.

When should an expenditure verification (audit) be planned?

An expenditure verification carried out by external supplier must be planned for any period of 12 months and any final report.

What is the purpose of the contingency reserve and how can it be used?

This budget can be used in case of unforeseen costs directly linked with the implementation of the action. It can only be used with prior written authorisation from ICMPD. The amount of the contingency reserve is calculated based on the total budget and cannot be calculated under the first reporting period.

How to calculate per diems?

Per diems are calculated per number of complete night(s) spent abroad. The maximum eligible costs cannot exceed the last scale published by the European Commission. Per diems cover accommodation, meals and local travel within the place of the mission (within the same city) and sundry expenses. If any of these expenses are budgeted separately, per diem rates have to be reduced accordingly.

What is the difference between HR costs and expert fees?

Direct staff costs (positions hired by your organisation as permanent or temporary members of personnel/staff who will receive a salary) should be listed under HR costs. If you plan to hire (fee-based) services of experts or consultants who may make contributions to the action but will not be formally employed, these costs should be listed in the budget as “6. Other”. 

What is local transportation?

Here you can include local transportation or in-country transportation that you plan, taking into account that local transportation within the same city is already included in the per diem.

What can be allocated under "4. Local Office"?

This section refers to all costs that do not fall already under the indirect costs (i.e. rental of an office dedicated only to the Action, rental of a car dedicated to the Action…).

Is VAT an eligible cost?

VAT is not eligible unless it can be proven that the beneficiary is not able to recover it.

Can the budget be in another currency than in euro?

The budget is designed only in euro. However, within the course of the implementation of the Action, expenses that will occur in foreign currency will be converted by using the exchange rate of the European Commission available at the following link: http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/index_en.cfm

Should each budget item be justified?

Each cost indicated in the budget has to be duly justified using the justification sheet in the budget and mentioning the type of costs, activities concerned, source of information and calculation, if relevant. The structure of the sheets “budget” and “justification” need to be identical.

How to fill-in the budget section "Other contributions"?

List here all in-cash contribution provided to the Action and the name of the contributor.

How to indicate in-kind contributions?

The entity providing the in-kind contribution should be mentioned as well as the reference and the title of the budget item as indicated in the overall budget.

In order to successfully complete the Action, it will be necessary to rent an office and buy furniture and equipment for staff. Can MPF cover these costs and can they be included in the budget? 

While office rent and some equipment may be considered eligible in the context of an action if directly linked to and necessary for implementation, furniture cannot. In this case, it should be considered to cover such costs through indirect costs. For more information on the differentiation between eligible direct costs and indirect costs please refer to the General Conditions of the MPF Grant Contracts.